|Last Updated 12/5/2003|
|Informing you about:|
|Getting to Know Our Members|
|NAXJA is in the business of putting XJ / MJ enthusiasts in touch with one another. This website, and its content, serves
as the primary means of accomplishing this goal, though other means of doing so are by:|
NAXJA gets to know you primarily through the information you provide to us when signing up for a membership. The information you provide is nothing more than basic contact information along with your birth date to ensure that you are of an age legal to join our club. The reason we ask your birth date is because persons under the age of 18 cannot enter legal contracts without parental consent thus NAXJA does not permit persons under this age to join. When you join NAXJA, you agree to provide and maintain accurate, complete and updated information.
Once you have joined NAXJA we will not contact you without request with the following exceptions:
|How your information is handled by NAXJA|
| The information we receive from your application is stored on systems designed to prevent the loss,
misuse, unauthorized access, disclosure, alteration or destruction of that information. We also encrypt your transmission of
sensitive information to us (e.g., home address, telephone number, email address) in the interest of heightened privacy
protection and information integrity. The signed paper copies of membership applications are stored in a locked filing system
controlled by the Membership Director.|
|Information Corrections or Changes|
| You have the ability to correct or change certain information in our records, such as your address
and contact information. The process for changing your information begins at the member roster. You may change this
information at any time and as often as necessary. If you need assistance or have questions about correcting information,
you can contact the NAXJA Membership Director via e-mail at firstname.lastname@example.org.
|How We Put Information to Good Use|
|We use information about you for purposes of tracking:|
|With Whom We May Share Information and What We Share|
| NAXJA uses club funds as a Not-For-Profit organization to support other organizations that cater and
or support the interests of our members. Such organizations include those working for land use rights. NAXJA is a large
supporter of the United Four Wheel Drive Association (UFWDA) and as such we provide class=GramE>all of our club Members
membership in UFWDA. By joining NAXJA a portion of your membership costs are applied directly to your membership in UFWDA.|
On a bi-annual basis NAXJA is required to provide UFWDA an updated roster of members so that they may be joined to UFWDA. In this process your information will be provided to UFWDA. The information we provide to UFWDA includes the following:
|NAXJA Sponsor and Non-Sponsoring Vendors Providing Discounts|
| NAXJA is supported financially by several vendors who provide services and products of a nature
targeted to our members. Many of our sponsoring members provide discounts to club members when purchasing these services
and or products. Occasionally Non-Sponsoring vendors offer discounts for members of 4x4 clubs on their products and services
as either a time period or permanent offer.|
Why this is important is that some vendors require the club to provide them a member list to validate membership in NAXJA for elegibility of the discount.
NAXJA provides these sponsors with a roster list which includes ONLY the following information:
|The NAXJA Membership Roster|
| NAXJA provides to the membership an online roster of members. The reason for providing this roster is
so that members may find and others in their region and for current members to view and or edit their personal information.
The NAXJA roster is designed to only provide the following items for display to all members:|
|The NAXJA Board of Directors (BoD)|
| The sole person with access to the personal information provided in your membership application is
the NAXJA Membership Director. At no time will the membership director provide your personal information to the NAXJA Board
of Directors with the following exceptions:|
|State and or Federal Authorities|
| In the event that a State or Federal Authority provides NAXJA with a warrant for collection of personal
information regarding a NAXJA member, NAXJA will comply and provide the desired information to the validated authority.|
|About Message Boards|
|Please be aware that disclosing personally identifiable information online through Message Boards makes the information that is
submitted public information. Such disclosure may increase your chance of receiving 'spam' or unsolicited e-mail. NAXJA strongly
cautions you to be extra careful and use your discretion when disclosing information online.|
NAXJA is not responsible for personally identifiable information posted in the Message Boards.
|Our Accountability to You|
| By joining NAXJA, you obtain the protections of, and consent to the data processing practices described
NAXJA sponsors, supported organizations and the NAXJA BoD, that have a legitimate business purpose for accessing and handling personal information obtained by us and are given authorization to do so. The unauthorized access or use of such information by a NAXJA sponsor, supported organization or BoD member is prohibited and constitutes grounds for disciplinary action.
Additionally, our information management systems are configured in such a way as to block or inhibit employees from accessing information that they have no authority to access.
PO Box 3602
Pinehurst, NC 28374
|Notification of Changes|
of that change for a partial or full refund of your dues by sending an e-mail to
|North American XJ Association|