azdesertrhino
December 20th, 2006, 20:41
With suggestions from Arizona Members, Goatman etc, here is another draft of the bylaws for the Arizona Chapter. The main changes are:
1) BOD positions are for 2 year periods.
2) The statement regarding NAXJA National Bylaws taking precedence has been removed.
3) Information regarding necessary equipment etc has been put back in.
When we get all the bugs ironed out and elections completed, we can submit a formal proposal to the National BOD to become a real chapter!!
Arizona Chapter Bylaws
Membership
The Chapter seeks and exists to serve responsible XJ/MJ owners and enthusiasts who want to participate in XJ/MJ related events, and/or XJ/MJ owners who are looking for technical help/support in the troubleshooting, care, daily maintenance, repair, restoration or modification of their vehicles.
Membership Qualifications
In order to be eligible for Membership an individual shall satisfy the following requirements:
Shall be not less than 18 years of age;
Shall own or shall have regular use of an XJ or MJ vehicle.
Membership in the Chapter shall be open to any Member of the Corporation in good standing that resides within the geographic region encompassed by the Arizona Chapter. For purposes of establishing this Chapter, the initial Chapter membership shall reside within the proposed Chapter’s proposed geographic region.
Chapter Board of Directors
A. There shall be three Officers: President, Vice President, Treasurer/ Recorder. The decision-making authority rank shall flow in the order listed above, with the President possessing the highest level. This authority rank is only applicable in decision-making circumstances where a Board of Directors vote is not feasible, such as during an Event.
B. Chairman of the Board: The elected President shall serve as the Chairman of the Board of Directors, and shall preside over all Board of Directors activities.
C. The Vice President shall keep himself fully informed concerning the business of the Chapter with the active assistance of the other Officers and, in the event of the absence or temporary disability of the President or a vacancy in the office of President, shall assume and carry out the duties and responsibilities of the President. The Vice President shall also perform such other duties as may from time to time be assigned to him/her by the President or by the Board of Directors.
D. The Treasurer/Recorder shall be responsible for ascertaining that a complete record is kept of all activities of the Chapter. The Treasurer/Recorder shall have the care and custody of all funds of the Chapter. He/she shall receive all monies, pay all bills, and keep true and accurate accounting of all monies received and dispersed. He/she shall, at the conclusion of each fiscal year of the Chapter, render to the Board of Directors a full and complete written statement of the condition of the Chapter, as well as of all monies received and dispersed during the period covered by the report.
E. Event Coordinators and Regional Directors may be appointed at the discretion of the board of directors where and if necessary for the benefit and stability of the Chapter.
Changes to Chapter Bylaws
The By-Laws may be changed by a two-thirds vote of the Board of Directors. For the purpose of adopting a change to the By-Laws, a quorum shall be the full membership of the Board of Directors.
Elections
Nomination for Officers shall take place annually on November 1. Elections shall be held on November 15 of the same year. The newly elected Officers shall assume their responsibilities on January 1 following the elections. Each office shall be held for a term of 2 years. A minimum of 6 months as a Member shall be required before election to an office can be made.
Chapter Events
Each Event shall have an assigned Trail Master. The Trail Master shall lead the Event always with safety in mind.
An Event shall consist of only the off-road trail rides or other specifically designated activities. The Event begins at the time of the pre-run Driver’s Meeting or functional equivalent, and ends when the group returns to a designated point.. The Event itself is limited to the organized trail rides.
If no Chapter or National Director attends a scheduled Event, that event is automatically cancelled as a formal Event sanctioned by the Corporation. Any further activity by Members or others shall not be affiliated with the Corporation.
Each Attendee is ultimately responsible for his or her own safety. Members who choose to bring Guests on an Event are solely responsible for the safety and the behavior of those Guests.
Alcoholic beverages and other controlled substances are prohibited while driving on or off-road. This includes consumption prior to an Event. Failure to comply will result in dismissal from the Event and shall constitute grounds for termination of Membership.
Attendees bringing pets shall control them at all times. Event Participation
The Arizona Chapter of NAXJA VERY HIGHLY recommends that all event participants have a functional CB Radio.
The Arizona Chapter of NAXJA requires all listed items to be present, and available for use, for a vehicle to be permitted to participate in a event. Participants are expected to stow equipment and all other items within their vehicle in a safe manner, conscious of the effects of OHV use and possible shifting of items.
The Arizona Chapter of NAXJA expects each event participant to carry insurance and registration sufficient to meet the legal requirements of their vehicle state of residence and for the roads and trails traveled for the event. The Arizona Chapter of NAXJA is not responsible for assuring an entrant's vehicle is legal for the roads and trails traveled in the event.
Event participants are solely responsible for acquiring and carrying required permits for access to trail areas if applicable. (Example: State Land Permits Etc.)Required Equipment
Visibly charged fire extinguisher (BC or ABC), visible, secured and easily accessible.
First aid kit
Adequate spare tire, jack and lug wrench
Safety belts for driver and any current passenger
Adequate attachment points in the front and rear of the vehicle:
Acceptable forms of attachment points: (All Items must be mounted in a manner to provide adequate strength and integrity)
Tow hooks of OEM or greater integrity
D-Rings
Shackle/Clevis
20ft 10,000lb snatch strap without any metal hooks g. Secured battery (no bungee cords)
1) BOD positions are for 2 year periods.
2) The statement regarding NAXJA National Bylaws taking precedence has been removed.
3) Information regarding necessary equipment etc has been put back in.
When we get all the bugs ironed out and elections completed, we can submit a formal proposal to the National BOD to become a real chapter!!
Arizona Chapter Bylaws
Membership
The Chapter seeks and exists to serve responsible XJ/MJ owners and enthusiasts who want to participate in XJ/MJ related events, and/or XJ/MJ owners who are looking for technical help/support in the troubleshooting, care, daily maintenance, repair, restoration or modification of their vehicles.
Membership Qualifications
In order to be eligible for Membership an individual shall satisfy the following requirements:
Shall be not less than 18 years of age;
Shall own or shall have regular use of an XJ or MJ vehicle.
Membership in the Chapter shall be open to any Member of the Corporation in good standing that resides within the geographic region encompassed by the Arizona Chapter. For purposes of establishing this Chapter, the initial Chapter membership shall reside within the proposed Chapter’s proposed geographic region.
Chapter Board of Directors
A. There shall be three Officers: President, Vice President, Treasurer/ Recorder. The decision-making authority rank shall flow in the order listed above, with the President possessing the highest level. This authority rank is only applicable in decision-making circumstances where a Board of Directors vote is not feasible, such as during an Event.
B. Chairman of the Board: The elected President shall serve as the Chairman of the Board of Directors, and shall preside over all Board of Directors activities.
C. The Vice President shall keep himself fully informed concerning the business of the Chapter with the active assistance of the other Officers and, in the event of the absence or temporary disability of the President or a vacancy in the office of President, shall assume and carry out the duties and responsibilities of the President. The Vice President shall also perform such other duties as may from time to time be assigned to him/her by the President or by the Board of Directors.
D. The Treasurer/Recorder shall be responsible for ascertaining that a complete record is kept of all activities of the Chapter. The Treasurer/Recorder shall have the care and custody of all funds of the Chapter. He/she shall receive all monies, pay all bills, and keep true and accurate accounting of all monies received and dispersed. He/she shall, at the conclusion of each fiscal year of the Chapter, render to the Board of Directors a full and complete written statement of the condition of the Chapter, as well as of all monies received and dispersed during the period covered by the report.
E. Event Coordinators and Regional Directors may be appointed at the discretion of the board of directors where and if necessary for the benefit and stability of the Chapter.
Changes to Chapter Bylaws
The By-Laws may be changed by a two-thirds vote of the Board of Directors. For the purpose of adopting a change to the By-Laws, a quorum shall be the full membership of the Board of Directors.
Elections
Nomination for Officers shall take place annually on November 1. Elections shall be held on November 15 of the same year. The newly elected Officers shall assume their responsibilities on January 1 following the elections. Each office shall be held for a term of 2 years. A minimum of 6 months as a Member shall be required before election to an office can be made.
Chapter Events
Each Event shall have an assigned Trail Master. The Trail Master shall lead the Event always with safety in mind.
An Event shall consist of only the off-road trail rides or other specifically designated activities. The Event begins at the time of the pre-run Driver’s Meeting or functional equivalent, and ends when the group returns to a designated point.. The Event itself is limited to the organized trail rides.
If no Chapter or National Director attends a scheduled Event, that event is automatically cancelled as a formal Event sanctioned by the Corporation. Any further activity by Members or others shall not be affiliated with the Corporation.
Each Attendee is ultimately responsible for his or her own safety. Members who choose to bring Guests on an Event are solely responsible for the safety and the behavior of those Guests.
Alcoholic beverages and other controlled substances are prohibited while driving on or off-road. This includes consumption prior to an Event. Failure to comply will result in dismissal from the Event and shall constitute grounds for termination of Membership.
Attendees bringing pets shall control them at all times. Event Participation
The Arizona Chapter of NAXJA VERY HIGHLY recommends that all event participants have a functional CB Radio.
The Arizona Chapter of NAXJA requires all listed items to be present, and available for use, for a vehicle to be permitted to participate in a event. Participants are expected to stow equipment and all other items within their vehicle in a safe manner, conscious of the effects of OHV use and possible shifting of items.
The Arizona Chapter of NAXJA expects each event participant to carry insurance and registration sufficient to meet the legal requirements of their vehicle state of residence and for the roads and trails traveled for the event. The Arizona Chapter of NAXJA is not responsible for assuring an entrant's vehicle is legal for the roads and trails traveled in the event.
Event participants are solely responsible for acquiring and carrying required permits for access to trail areas if applicable. (Example: State Land Permits Etc.)Required Equipment
Visibly charged fire extinguisher (BC or ABC), visible, secured and easily accessible.
First aid kit
Adequate spare tire, jack and lug wrench
Safety belts for driver and any current passenger
Adequate attachment points in the front and rear of the vehicle:
Acceptable forms of attachment points: (All Items must be mounted in a manner to provide adequate strength and integrity)
Tow hooks of OEM or greater integrity
D-Rings
Shackle/Clevis
20ft 10,000lb snatch strap without any metal hooks g. Secured battery (no bungee cords)